Privacy Policy
This policy explains how ChumpCar International, Inc. d/b/a ChampCar Endurance Series collects, uses, and shares information when you visit our websites, create an account, purchase a membership or event entry, volunteer, or interact with us online or at events.
Quick overview
This policy covers what we collect, where it comes from, how we use it, when we share it, how long we keep it, and what rights you may have depending on where you live.
Scope
This policy applies to champcar.org and related pages under our control, including event and membership portals, to chumpcar.com as a historical archive, and to official social media pages we operate. It does not cover third-party websites we link to or services we do not control.
Controller: ChumpCar International, Inc., Piney River, VA 22964, USA.
Information we collect
- Account and membership data - name, email, phone, address, date of birth where needed for eligibility, membership status, and emergency contact.
- Event and competition data - team and vehicle details, transponder numbers, waivers, incident reports, results, and volunteer shifts.
- Transactions - items purchased, membership and entry fees, and billing contact. Card data is processed by payment providers. We do not store full card numbers.
- Communications - emails, messages, surveys, support requests, and social media interactions.
- Device and usage data - IP address, device and browser, pages visited, referring URLs, approximate location, and similar analytics data.
- Media - photos, video, and audio from events and award ceremonies, livestream footage, interviews, and quotes.
Where we get it
- Directly from you through forms, registrations, emails, support requests, surveys, and waivers.
- Automatically from your device and browser through cookies and similar technologies.
- From service providers including payments, analytics, email, and registration systems.
- From publicly available sources, such as social media you make public or tag us in.
How we use information
- Provide, operate, and improve our websites, memberships, and events.
- Create and manage accounts, authenticate users, and prevent fraud.
- Process payments and fulfill purchases and event entries.
- Communicate with you about memberships, events, rule updates, safety notices, and club news. Marketing opt-out is available where applicable.
- Plan, staff, and run events, including registration, timing and scoring, results, and awards.
- Comply with legal obligations and enforce our terms and rules.
- Produce media and promotional materials related to ChampCar activities.
Legal bases for EEA and UK users: consent, contract performance, legitimate interests, and legal obligations.
Payments
Payments are processed by third-party providers that follow PCI DSS standards. We do not store full credit card numbers on our systems. Payment processors use your information according to their own privacy policies.
Data retention
We keep personal information only as long as necessary for the purposes described in this policy, including running events, maintaining accurate membership and results records, complying with legal obligations, resolving disputes, and enforcing agreements. Retention periods vary by data type and our legal and operational needs.
Security
We use reasonable technical and organizational safeguards to protect personal information. No system is 100 percent secure, but we work to prevent unauthorized access, use, or disclosure.
Your privacy rights
Depending on your location, you may have rights over your information, including:
- Access, correct, or delete your information.
- Receive a copy in a commonly used format.
- Object to or restrict certain processing.
- Withdraw consent where we rely on consent, without affecting prior processing.
- For California residents, rights to know and access, correct, delete, and opt out of sales or sharing. We do not sell or share personal information as defined by CPRA.
To exercise your rights, contact us using the details below. We will verify your request as required by applicable law. Authorized agents may submit requests with proper authorization.
International transfers: If you are outside the United States, your information may be processed in the U.S. By using our services, you consent to the transfer where permitted by law. We use appropriate safeguards when required.
Children’s privacy
Our websites are not directed to children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided us personal information, please contact us and we will take appropriate steps to delete it.
Changes to this policy
We may update this policy from time to time. We will post the updated version on this page and update the Last updated date above. Significant changes may also be communicated by email or site notice.
Contact us
If you have questions or wish to exercise your privacy rights:
- Email: media@champcar.org
- Mail: ChampCar Endurance Series, P.O. Box 16, Attn: Privacy, Piney River, VA 22964 USA
ChampCar Endurance Series is a membership-based, nonprofit social club dedicated to safe, affordable, competitive endurance road racing across North America.