Global Privacy Policy

1. Who We Are

ChampCar Endurance Series is operated by ChumpCar International, Inc., a California nonprofit mutual benefit corporation recognized under IRS Section 501(c)(7). We organize and support amateur endurance road racing events in the United States.

This policy applies to our public-facing websites and services, including champcar.org, register.champcar.org, public contact forms, volunteer forms, media credential requests, event registration workflows, membership-related communications, and public event information.

2. Personal Information We Collect

Depending on how you interact with ChampCar, we may collect:

• Contact information, such as name, email address, phone number, mailing address, and team or organization name.
• Account and membership information, such as login details, member status, membership history, and profile information.
• Event registration information, such as driver, crew, captain, vehicle, class, transponder, safety equipment, and race entry information.
• Volunteer and media request information, such as role preferences, event availability, credentials, and related application details.
• Communications with us, including support requests, contact form submissions, emails, and survey responses.
• Payment-related information processed through PayPal, including payment status, order details, transaction identifiers, and billing information needed to confirm purchases or registrations.
• Technical information, such as IP address, browser type, device information, pages visited, referring URLs, cookies, analytics identifiers, and server logs.
• Images, video, or media content from public race events where photography, video, livestreams, or promotional coverage may occur.

3. How We Use Personal Information

We use personal information to:

• Operate ChampCar websites, registration systems, and event services.
• Process memberships, race entries, event registrations, payments, refunds, credits, and order confirmations.
• Communicate with members, teams, volunteers, media, sponsors, and website visitors.
• Send operational event communications, rule updates, safety notices, registration reminders, and other race-related information.
• Send newsletters or promotional communications when permitted by law or with your consent where required.
• Review volunteer submissions, media credential requests, and public inquiries.
• Maintain safety, security, fraud prevention, site performance, and abuse prevention.
• Analyze website traffic and improve our websites, event information, and member experience.
• Comply with legal, financial, tax, accounting, insurance, dispute resolution, and regulatory obligations.

4. Legal Bases for UK and Similar Privacy Laws

For individuals covered by the UK GDPR or similar privacy laws, we rely on one or more of the following legal bases:

• Contract: to provide memberships, race entries, event services, orders, and related account services.
• Legitimate interests: to operate our websites, communicate with members, secure our systems, prevent fraud, improve services, and manage events.
• Consent: for certain cookies, analytics, marketing communications, or other uses where consent is required.
• Legal obligation: to comply with tax, accounting, safety, insurance, law enforcement, and regulatory requirements.
• Vital interests or public safety: where necessary in connection with emergency or event safety situations.

5. Payments and PayPal

ChampCar uses PayPal to process orders and payments. When you make a payment, PayPal may collect and process payment card, bank, wallet, billing, fraud prevention, and transaction information under its own privacy practices. ChampCar receives information needed to confirm payment status, match payments to orders or registrations, process refunds or credits, and maintain business records.

Please review PayPal’s privacy disclosures when using PayPal or PayPal-supported payment methods.

6. Cookies, Analytics, and Similar Technologies

Our websites may use cookies, local storage, pixels, tags, server logs, and similar technologies. These technologies help us keep the site working, protect accounts, remember preferences, understand traffic, and improve our services.

For users in the United Kingdom and other jurisdictions where prior consent is required, we will request consent before enabling non-essential analytics or similar tracking technologies. You can manage cookie choices through our cookie banner or cookie settings link.

More details are available in our Cookie Policy.

7. Third-Party Services and Vendors

We may share personal information with trusted service providers that help us operate our websites and events, including:

• PayPal: order and payment processing.
• Google services: email, documents, forms, analytics, tag management, maps, and other productivity or website tools.
• GoDaddy: website hosting, infrastructure, security, and server logging.
• Constant Contact: email newsletters and event communications.
• YouTube: embedded video content and video hosting.
• Motorsports technology and event vendors: timing, scoring, registration support, event operations, safety, communications, and related race services.

These vendors may process information only as needed to provide services to ChampCar or as otherwise described in their own terms and privacy notices.

8. International Transfers

ChampCar is based in the United States. If you access our websites or register for events from outside the United States, your personal information may be transferred to, stored in, or processed in the United States or other countries where our vendors operate.

Where required, we use appropriate safeguards, contractual protections, vendor commitments, and other measures intended to protect personal information transferred across borders.

9. Data Retention

We retain personal information for as long as reasonably necessary for the purposes described in this policy, including event operations, membership records, registration history, accounting, tax, insurance, safety, dispute resolution, legal compliance, and legitimate business needs.

Retention periods may vary depending on the type of information, legal requirements, and operational needs. When information is no longer needed, we will delete, anonymize, or securely retain it as legally appropriate.

10. Your Privacy Rights

Depending on where you live, including the United Kingdom, Brazil, Australia, California, or other jurisdictions, you may have rights to:

• Request access to personal information we hold about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of certain personal information.
• Object to or restrict certain processing.
• Withdraw consent where processing is based on consent.
• Request portability of certain information where applicable.
• Ask for information about how your data is processed and shared.
• File a complaint with a privacy regulator in your country or region.

Brazil LGPD Rights

Brazilian residents may request confirmation of processing, access, correction, anonymization, blocking, deletion, portability, information about sharing, information about the consequences of denying consent, and revocation of consent where applicable.

Australia Privacy Rights

Australian individuals may request access to and correction of personal information and may submit a privacy complaint. We will respond in a reasonable manner and within applicable legal timeframes.

UK Privacy Rights

UK individuals may have rights under the UK GDPR, including access, correction, erasure, restriction, objection, portability, withdrawal of consent, and the right to complain to the UK Information Commissioner’s Office.

11. Marketing Communications

We may send event updates, newsletters, sponsor information, rule updates, registration reminders, and promotional communications. You can unsubscribe from marketing emails using the unsubscribe link in the email or by contacting us. Operational race, account, payment, safety, or registration communications may still be sent where necessary.

12. Children and Minors

ChampCar events and services may involve minors in limited circumstances, subject to applicable event rules, parental or guardian involvement, waivers, and safety requirements. We do not knowingly collect personal information from children for general website use without appropriate consent where required. If you believe a child has provided personal information without proper authorization, contact us.

13. Security

We use reasonable administrative, technical, and organizational measures intended to protect personal information. No website, email, registration system, payment platform, or internet transmission is completely secure, so we cannot guarantee absolute security.

14. Changes to This Policy

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised effective date. Continued use of our websites or services after an update means the updated policy applies.

15. Contact Us

For privacy questions, requests, or complaints, contact:

ChampCar Endurance Series
ChumpCar International, Inc. dba ChampCar Endurance Series
Email: privacy@champcar.org

Please include your name, email address, country or state of residence, and the nature of your request. We may need to verify your identity before fulfilling certain requests.